GenealogyKC: Volunteer roles
Introduction of Presenters
Volunteers welcome the class participants and introduces the presenter by reading a short bio. Volunteers stay in the classroom to assist the presenter as needed, and gives them a 10-min ending notice. The volunteer also records the number of those attending. A folder will be available in each room with all the required volunteer information. If you're attending presentations, you could volunteer to introduce presenters of the classes you attend.
Registration Committee
While most registration will be done online, we will also have participants registering the day of the event. Volunteers will be needed pre-event to prepare welcome packets for the attendees, which include name tags, class schedules, lunch ticket, etc. Volunteers will need to arrive early both days of the event to check-in the attendees. Once the event begins with the keynote speaker, most of the committee will be released to participate in the classes or volunteer in other areas. A schedule will be arranged so that someone can be at the registration desk to assist participants with their questions.
Food Committee
Volunteers are needed to set up and distribute box lunches to participants during the two scheduled lunch periods each day. Additionally, they will replenish snacks and water in the volunteer and presenter lounges.
Decorations Committee
We need volunteers to assist us in setting up and decorating the facility the day prior to the event (Thursday). We need people with creative ideas to transform the facility into a dynamic place for family history learning! Come share your ideas and let everyone see what you design!
Information Technology Committee
We need IT professionals to assist us in setting up and maintaining the IT equipment and network we will use for the event. On-site support will be provided to the presenters, so we need individuals who are technically proficient and can dedicate time on Thursday for setup, as well as on Friday and Saturday to be on-site and assist with takedown. Schedules are flexible and will be adjusted based on the number of volunteers.
Facilities Committee
We need volunteers to prepare the building for classes, in addition to cleaning the building on Thursday night, Friday night, and Saturday night after the event is completed. This includes washing entryway windows, white/black boards, vacuuming carpets, cleaning/mopping, and restocking restrooms, as well as emptying all trash cans.